Privacy Statement

Privacy Statement for the Consortium of International Double Degrees 

Effective Date: 8.1.2025

  1. Introduction

The Consortium of International Double Degrees (hereinafter CIDD) is committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Statement outlines how we collect, use, and protect your personal information in compliance with the General Data Protection Regulation (GDPR) and other applicable European data protection laws.

  1. Data Controller

CIDD is the data controller for the personal data collected and processed by the organization. Our registered office is located at 82, Esplanade du Général de Gaulle, 92934 Paris La Défense, France.

For any inquiries regarding your personal data, you can contact us by email at ciddassistant@gmail.com.

  1. Personal Data We Collect

We collect and process personal data that you provide directly to us or through our website and services, including:

  • Identity Data: Name and title.
  • Contact Data: Email address, and telephone number.
  • Professional Data: Job title, university or organization, areas of professional interest, and letters of recommendation.
  • Scholarship-related Data: Letters of recommendation, motivation letter, video contest material, and payment information for receiving the scholarship.
  • Financial Data: Payment information when you make payment for services.
  • Marketing and Communications Data: Your preferences for receiving communications from us.
  1. Legal Basis for Processing

We process your personal data based on one or more of the following legal bases:

  • Consent: Where you have given explicit consent for the processing of your data. Where this is the case, you have the right to withdraw your consent at any time.
  • Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
  • Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.
  • Legitimate Interests: Where processing is necessary for our legitimate interests, provided these do not override your rights and freedoms. In processing the information we follow the Statutes of the CIDD Consortium.
  1. How we use your personal data

We use your personal data for the following purposes:

  • Activities: To manage and deliver CIDD’s activities, events, and services. (legal base: consent and contract)
  • Membership Management: To administer your organization’s membership, including processing payments and managing your organization’s account, including your organization’s contact information. (legal base: consent, contract, and legal obligation)
  • Communication: To provide you with information about our activities, news, events, and updates. (legal base: consent and legitimate interests)
  • Compliance: To comply with legal obligations, including financial record-keeping and reporting. (legal base: legal obligation)
  • Marketing: To send you newsletters, updates, and promotional materials that may interest you. (legal base: consent)
  • Scholarships: To decide the receivers of our scholarships. (legal base: consent and legitimate interests)
  1. Data Sharing and Disclosure

We do not sell or rent your personal data to third parties. However, we may share your data with:

  • Service Providers: Third-party vendors who provide services on our behalf, such as payment processing, IT services, and marketing assistance.
  • Legal Authorities: Where required by law or to protect the rights, property, or safety of our organization, our members, or others.
  1. International Data Transfers

As we are a European-based organization, your personal data is primarily processed within the European Economic Area (EEA). If your personal data is transferred to a third country outside the European Economic Area (EEA), the CIDD will ensure that appropriate safeguards are in place. This includes requiring a Data Processing Agreement (DPA) with the recipient to ensure that your data is protected in accordance with applicable data protection laws.

  1. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Specific retention periods are determined based on the nature of the data and the purpose of processing:

  • Scholarship data we retain for 3 years.
  • Membership data we retain during the membership and for one year after the membership has ended.
  • Communication and Marketing data we retain for 3 years.
  1. Your Data Protection Rights

Under GDPR, you have the following rights concerning your personal data:

  • Access: The right to request a copy of the personal data we hold about you.
  • Rectification: The right to request correction of any inaccurate or incomplete data.
  • Erasure: The right to request deletion of your personal data where it is no longer necessary for the purposes it was collected.
  • Restriction: The right to request restriction of processing where you have a particular reason for wanting the processing restricted.
  • Objection: The right to object to the processing of your data, excluding when legally necessary.
  • Data Portability: The right to receive your personal data in a structured, commonly used format, and to transmit that data to another controller without hindrance.
  • Lodge a Complaint: If you believe that your data protection rights have been violated, you have the right to lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact us by email at ciddassistant@gmail.com.

  1. Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.

  1. Changes to This Privacy Statement

We may update this Privacy Statement from time to time. Any changes will be posted on our website. The revised statement will take effect immediately upon publication.

  1. Contact Us

If you have any questions about this Privacy Statement or how we handle your personal data, please contact us by email at ciddassistant@gmail.com.